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Louisiana Tech University

Division of

Accounts Receivable Policy

Student Accounts Receivable

Student accounts receivable consists of balances for tuition and fees, meals and dormitory charges as well as other fees and charges incurred by students during the course of their enrollment at the university. Student accounts receivable consists primarily of tuition and fees to be paid by or on behalf of individual students from federal, state or private financial aid including grants, loans, scholarships, vocational rehabilitation, veterans benefits, etc. that has not as yet been received by the university.

Students having an unpaid account balance are billed by the cashier's office and normally given a 10 day period in which to make payment. Students who do not clear all indebtedness to the university may have their classes canceled for non-payment depending on the amount, nature and circumstances of their past due charges. See attached sample of Quarterly Expense Sheet, General Regulations.

Students who leave the university with unpaid charges have their academic transcripts placed in "Hold Status" until all charges are paid. The Comptroller's Office sends a follow-up bill and letter requesting payment to students not continuing in school. In addition, larger accounts (accounts in excess of $300) are assigned to an outside collection service for additional collection efforts.

The university utilizes an 18 month cycle for write-off of student accounts receivable. Student accounts are kept in active collection status for 18 months, as we have found that most students will return to school and clear their indebtedness within this time period. Students accounts receivable are written off at least annually with any account over 18 months being written off. However, the "hold" on the student's transcript and any outside collection efforts are continued.

Other Accounts Receivable

Other accounts receivable consists of a variety of billings ranging from grants and contracts, to clinical services, insurance billings, food services, farm activities and various types of reimbursements due the university. These accounts receivable are reviewed periodically as to their collectability status. Follow-up and second notices are sent each month. Telephone contact is utilized where possible and an outside collection service is used if deemed necessary. Write-off of billed accounts receivable is recommended by the accounts receivable clerk to the Comptroller after contact with the department responsible for the accounts receivable billing. Collection efforts continue through follow up by individual departments and possible outside collection services.