The Office of the Comptroller provides fiscal and support services for the University’s
instructional, research, public service, and economic development activities for the
benefit of the faculty, staff, and students. These services include providing financial
services to the University, its customers, and community; protecting the University’s
financial resources; financial reporting for the University; managing our students’
financial records and needs; and accounting for all financial transactions in accordance
with applicable State and Federal laws as well as University regulations, policies,
Tuition and Fees
Hotel Mandate - Mandatory Use of of HotelPlanner
The HotelPlanner portal must be utilized for all lodging reservations unless approval is received from the
Office of the Comptroller prior to booking of the lodging.
For conference lodging, the traveler is required to obtain a quote from the hotel portal. If the conference rate is less than the portal rate, the traveler may submit a request to the Office of the Comptroller to book the lodging outside the portal. If any other factors make the conference rate the “best value,” please include these factors in the request. These factors may include meals, parking, or internet services included in the conference rate or the additional cost of public transportation to and from a non-conference hotel.
University travelers should use a personal credit card or their state travel card (if applicable) to book the lodging through the portal. The University’s CBA account may be used if the traveler has obtained prior approval from the Office of the Comptroller. As a reminder, the University does not permit the use of the purchasing card for any travel-related expenditure.
IT IS STILL THE TRAVELER’S RESPONSIBILITY TO ENSURE THAT ALL RATES BOOKED ARE WITHIN PPM 49 ALLOWANCES AND NOT RELY ON THE RATES ON THE PORTAL. SOME OF THESE RATES MAY BE HIGHER THAN THE APPROPRIATE TIER ALLOWANCE. TRAVELERS MAY STILL REQUEST UP TO 50% OVERAGE OF THE ALLOWANCE ON THEIR TRAVEL AUTHORIZATION AND TRAVEL EXPENSE ACCOUNT.
If you have any questions concerning the portal and its usage, please call 4325 or email either Cathy Ervin (firstname.lastname@example.org) or Bryan Doxey (email@example.com). The Office of the Comptroller will coordinate with the Office of State Travel to assist in the resolution of any questions or issues.
All non-official state employees riding in a vehicle owned or rented by the University must sign this Hold Harmless Agreement
In accordance with IRS regulation, we are required to maintain a current IRS Form
W-9 on file for all vendors used by the University. This rule encompasses any person
or company to which the University pays. Because of the volume of vendors the University
uses, it is the responsibility of each department to ensure a W-9 is received from
a vendor before submitting a requisition. To avoid requesting duplicates, a list
of all W-9s the University has received can viewed here. This list will be routinely updated. If the person or company you wish to have
paid is not listed, you must receive a W-9 from that person or company before submitting
for payment. No payment will be issued without a current W-9 on file. The current
form W-9 is available at http://www.irs.gov/pub/irs-pdf/fw9.pdf
If you do receive a W-9 from a vendor, attach the W-9 to your requisition or contract before submitting for payment or routing.
To summarize, you should request a form W-9 from all vendors unless that vendor is on the index list OR if you become aware that a vendor that is on the list has changed names (i.e., if an individual has incorporated).
The Tech Express account is a prepaid debit account available to students, faculty, and staff. This account is designed for safe and convenient cash management and may be used for purchases at a number of locations on and off campus including:
- All Campus Dining Locations (in addition to meal plan)
- Barnes and Noble Bookstore
- Various Vending Machines
- Various Laundry Machines
- Library Copy Machines
- Select Local Businesses